Even for the most experienced of professionals, meetings can sometimes be difficult to get through. In fact, it’s more common than you might think for people to doubt not only the purpose of the meeting, but whether they are actually contributing anything useful by being there.
Have you ever sat in a meeting and thought to yourself, “nobody even knows that I’m here” or “what is the objective of this meeting anyway?”
Other common thoughts you might have during a meeting include, “I wish that person would just stop talking,” or perhaps, “I’d like to state my opinion but I don’t think anybody is actually going to listen.”
If these thoughts and anxieties sound all too familiar, perhaps you don’t fully understand how to communicate with others and get your point across effectively.
A meeting shouldn’t be a waste of anyone’s time – particularly these days when our lives seem to be busier than ever. And you should not be attending a meeting just for the sake of attending it; it should have clear objectives, be productive, and have measurable outcomes as well as actions.
When you are attending a meeting, you want to build relationships and communicate in a way that means you are heard. You should have the chance to speak and be listened to. As well as this, it’s important that people like you, trust you and feel comfortable with you, so that you can influence your desired outcome as much as possible.
Of course, meetings can be a waste of time if we do not communicate well during them. Adjusting the way that you communicate according to the other person’s behavioural style will help you immensely. For example, if a person asks question after question after question, wanting further clarity and explanations, they are not simply wasting time – this is probably due to their behavioural style.
So rather than hurrying the meeting along and skipping straight to the point, which will only cause frustration and miscommunication between the two of you, use language that person will relate to in order to influence them and get them on side.
Who wants to ever come out of a meeting feeling like it was a waste of time? Not me! With effective communication, solid actions and the power of influence, your meetings can always be productive. Remember: “Once you truly know about people, you will succeed at work and in life.”
To find out more about how to influence others more effectively in meetings, I can come and coach your team in a safe, comfortable environment that is conducive for learning.